CostCost typeLevel of analysisRecurrence
$200,000 process budget, Cycle 1 (PBP contract)Direct moneyOrganizationalOne-time
Three limited-term City PB staff (from Cycle 2)Staff timeOrganizationalRecurring
Assembly cost per attendee, $27 falling to $9Direct moneyOrganizationalRecurring
Food, childcare, interpretation, printing, ads, promo itemsDirect moneyOrganizationalRecurring
Delegates' five to nine months of unpaid proposal workVolunteer and community timeIndividual, CommunityRecurring
Steering Committee members' meetings and event dutyVolunteer and community timeIndividual, OrganizationalRecurring
Trained volunteer facilitators and poll workersVolunteer and community timeIndividualRecurring
City staff vetting, contracting and implementing projectsStaff timeOrganizationalRecurring
Partner agencies' required in-kind contributionsDirect moneyOrganizationalRecurring
Narrow 4-3 Council vote and annual reauthorizationPolitical capitalOrganizational, SocietalRecurring
Measure B revenue diverted from its stated usesOpportunity costCommunity, SocietalRecurring
Officials' discretion over Measure B spendingMental model surrenderedOrganizational, CulturalRecurring
Speed: 12 to 24 months to contract and finish projectsMental model surrenderedOrganizational, CommunityRecurring
Maker’s note · curator

The visible price was $200,000 for the Participatory Budgeting Project and the Cycle 1 process, then three full-time limited-term City positions from 2013 onward, all charged to Measure B; no document gives the annual staff cost, and the Cycle 3 report's $27 and $9 per assembly attendee are the only unit costs. The larger cost was unpaid: 115, 111 and 74 delegates in Cycles 1 to 3 spent up to nine months turning ideas into grant-style proposals with contractor bids and partner documents, and the Cycle 2 report warns that overburdening volunteers with bureaucracy drives drop-out while making proposals too simple creates implementation obstacles. Delegates with education and time were over-represented, so the heaviest time cost fell on those who could bear it and thinned out lower-income and non-native English speakers. Political capital was spent from the start (a 4-3 vote, the Mayor's concern that PB would divert Measure B from its promised uses, council critics of the cost and the new hires) and every year in the budget, which is where the pot fell from $3.28 million to $1 million. Officials gave up discretion over a slice of new revenue and the certainty of quick delivery: some Cycle 1 projects took 12 months to reach contract and five were unfinished two years on, and the Fire Department covered the $185,447 gap on a partially funded rescue vehicle from its own budget.

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